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How To Look At Someone's Calendar On Outlook

Written by Ban Javo Mar 31, 2023 · 3 min read
How To Look At Someone's Calendar On Outlook

Table of Contents

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Introduction

Outlook is a popular email and calendar application that is widely used in both personal and professional settings. One of the key features of Outlook is the ability to share calendars with others, allowing them to view your schedule and even make appointments on your behalf. In this article, we will discuss how to look at someone's calendar on Outlook in a few easy steps.

Step 1: Request Access

The first step to viewing someone's calendar on Outlook is to request access. You can do this by sending an email to the person whose calendar you want to view, asking them to share it with you. To do this, simply open a new email in Outlook and type in the person's email address in the "To" field. In the body of the email, politely ask them to share their calendar with you and explain why you need access.

Question:

What should you include in your email when requesting access to someone's calendar on Outlook?

Answer:

In the body of the email, politely ask them to share their calendar with you and explain why you need access.

Step 2: Accept the Invitation

Once the person has granted you access to their calendar, you will receive an email invitation. Click on the "Accept" button in the email to add their calendar to your own Outlook account. You will now be able to view their schedule and appointments alongside your own.

Question:

What should you do once the person has granted you access to their calendar on Outlook?

Answer:

Click on the "Accept" button in the email to add their calendar to your own Outlook account.

Step 3: View the Calendar

To view the person's calendar, simply open Outlook and click on the "Calendar" tab. You should see their calendar listed under "Other Calendars" on the left-hand side of the screen. Click on their name to view their schedule. You can also choose to overlay their calendar with your own by selecting the "Overlay" option.

Question:

Where can you find the person's calendar on Outlook?

Answer:

Their calendar should be listed under "Other Calendars" on the left-hand side of the screen.

Step 4: Make Appointments

If you have been granted permission, you can also make appointments on the person's calendar on their behalf. To do this, simply right-click on the desired time slot and select "New Appointment". Fill in the details of the appointment and select the person's calendar from the drop-down menu.

Question:

What should you do if you want to make an appointment on someone else's calendar on Outlook?

Answer:

Right-click on the desired time slot and select "New Appointment". Fill in the details of the appointment and select the person's calendar from the drop-down menu.

Step 5: Remove Access

If you no longer need access to the person's calendar, you can easily remove it from your Outlook account. To do this, simply right-click on their name in the "Other Calendars" list and select "Remove Calendar". Confirm the action when prompted.

Question:

How can you remove someone's calendar from your Outlook account?

Answer:

Right-click on their name in the "Other Calendars" list and select "Remove Calendar". Confirm the action when prompted.

Conclusion

In conclusion, looking at someone's calendar on Outlook is a simple process that can be incredibly useful in a variety of situations. Whether you need to schedule meetings, coordinate projects, or simply keep track of someone's schedule, following these steps will allow you to easily view and manage their calendar. Remember to always ask for permission and respect the person's privacy and scheduling preferences.
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